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Office/Human Resource Assistant

Location: Fairfax, VA Department: Corporate Type: Part Time to Full Time Experience: Entry Level

American Technology Services, Inc. has an opening for an entry level office/human resources assistant.  This individual will play a “jack-of-all trades” role in coordinating all office operations, procedures and resources to facilitate organizational effectiveness and efficiency. This is an exciting opportunity for a hard-working professional who wants to make an impact in a fast-paced environment.

Responsibilities:

Office Management

  • Act as the primary point person for all things office related including: opening and closing the office, maintaining office equipment, ensuring a clean and fully stocked office and kitchen, designing and implementing office policies and procedures, event planning, and assisting HR team with onboarding of new employees
  • Provide phone coverage, greet visitors, and handle incoming/outgoing mail
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  • Work closely with the Finance Department to ensure invoices are paid in a timely manner
  • Effectively handle technical support for the office by becoming knowledgeable in all systems used and coordinating with IT services to troubleshoot technical issues

Executive and Administrative Support

  • Support President and executive team with scheduling appointments, meeting preparation, travel coordination, and ordering catering and supplies
  • Prepare and modify documents including correspondence, reports, drafts, memos, agendas, meeting minutes, emails, and presentations
  • Compile and submit expense reports
  • Compile onboarding and exit documents and assist with HR filing and administration

Vendor Relationship Support

  • Build and maintain relationships with vendors to negotiate vendor contracts and to ensure best pricing and service is provided
  • Handle vendor inquiries, perform service requests, account maintenance, and other tasks, as directed
  • Coordinate with HR and the marketing and development teams to plan and coordinate client, prospective client and recruiting events

Qualifications

  • Undergraduate degree required
  • 1+ year of professional office experience with capacity for increasing responsibilities
  • Superior interpersonal skills with excellent written and verbal communication ability
  • Strong attention to detail and organizational skills
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with the ability to adapt to new computer systems quickly and efficiently
  • Excellent problem solving skills and project management skills

About American Technology Services:

ATS has been consistently recognized as a leader, serving clients across America and winning respectable industry awards such as the Inc. 500|5000, Talking Cloud, and MSP mentor. ATS provides end-to-end IT services, bringing together technology expertise and industry-specific solutions. Since inception in 1994, ATS has been committed to helping non-profit organizations, associations and professional services companies manage and enhance their IT operations through an array of comprehensive IT services including technology consulting, web design & development, network support, and hosting & cloud services.

ATS is a dynamic full service IT solutions firm with a strong reputation for high quality services in four key areas:

  • Network and infrastructure support
  • Web site design and development
  • Managed hosting services dynamic
  • Information technology consulting

ATS offers you:

  • A positive and collaborative work environment
  • Small entrepreneur-type company culture
  • “Big company” benefits
  • Professional growth opportunities
  • Training support and assistance programs to keep you and us up on new technologies
  • Inspirational time for emerging technology research and development
  • Encouragement to recommend new ideas for our clients and internal processes

What employees offer ATS:

  • A positive attitude and solid work ethic
  • High-quality performance
  • Excellent customer service practices
  • Ability to work creatively and stay abreast of the latest emerging technologies
  • Ability to balance multiple projects and meet client deadlines
  • Motivation to continue learning
  • Willingness to mentor others and be mentored

Learn more about ATS and Apply Today at:

www.networkATS.com

American Technology Services, Inc. is an Equal Opportunity Employer and supports a Drug-Free Work Environment.